Table of Contents
- Overview of NDA Exchange
- Key Aspects of the NDA Exchange Feature
- How it Works
- Frequently Asked Questions
Overview of NDA Exchange
The NDA Exchange feature is designed to provide a secure and efficient way for the banking team to manage the distribution and review of NDAs directly within the Ontra platform.
Key Aspects of the NDA Exchange Feature
Secure Document Hosting
The feature allows NDAs to be hosted securely within the Ontra platform with access through a link generated on the platform, ensuring that only users can access the documents with the valid link. To maintain control over who has access, the link will automatically expire after 90 days of being generated or when the “Expire Link” feature is activated.
Link Sharing with Potential Buyers
The banking team can share a secure link with potential buyers, enabling them to preview the NDA, download it for comments, and ensure that all parties work from the same document version.
Access Control and Tracking
Ontra tracks when documents are viewed and downloaded, providing valuable insights into buyer engagement and activity even before counterparties reach out with 1st round comments.
How it Works
Step 1: Select Your Project
Begin by navigating to the Projects tab and selecting the relevant project. In the project overview, you’ll find tabs labeled Details, Playbooks and Forms, and Document Tracker. Under Playbooks and Forms, you can upload files that will be distributed during the marketing phase by selecting Upload.
Step 2: Upload the NDA
After selecting Upload, a window will appear where you can drag and drop or browse your files to upload the NDA.
Step 3: Notification to Attorneys
Once the document is uploaded, a notification will inform you that the attorneys on the project will be notified of the changes within 5 minutes.
Step 4: Sharing the Ontra-hosted NDA link
To share the NDA, click on the three-dot menu next to the uploaded document and choose Share. This option will generate a secure link for potential buyers, allowing them to preview and download the NDA, ensuring all parties use the same version.
Step 5: Generate the Link
Anyone with access to this link will be able to view this document. You can expire this link and generate a new one at any time.
Step 6: Copy URL
Click on the Copy URL button to copy the URL for sharing. You can also preview the document from here.
Step 7: Managing the Shared Document
After creating the share link, a green “Shared” tag will appear under the document template. The three-dot menu will now offer options to Copy or Expire the link. Remember, the link will expire after 90 days or when Expire Link is activated, ensuring access control.
Step 8: Downloading the Report
Once the share link is shared with counterparties and accessed, we will keep a record of the names and emails of those who accessed, previewed, or downloaded the document with timestamps. To download this report, click the Download Shared Link Report button.
Frequently Asked Questions
How long is the link active?
To maintain control over who has access, the link will automatically expire after 90 days of being generated or when the “Expire Link” feature is set–whichever occurs first.
How can I get insights on who has accessed or returned comments for a project??
The Project Tracker tab provides a central location to see high level statuses and granular details for each negotiation. Users can download a snapshot of the tracker for view offline in Excel.